Executive Committee Meeting - June 30, 2005

AGENGA

• Review assignments to committees
• Consider changes to Audit Committee
• Consider standard committee leadership:
  • Immediate Past Chair - Around to help if needed.
  • Current Chair - Currently running it.
  • Vice Chair - Will take over in next year
• Problem: Lack of person to take over presidency next year?
• Outlook with conversations with City of El Cajon
• Campaign should end: 1220 is last count?

REPORT

We had an Executive Committee meeting on June 30, 2005. The meeting was mainly to assign Board Members to committee positions, and a couple of other items. Here is the results:

1. As a matter of policy, we agreed with the general concept of having a Immediate Past Chair, Chair, and Co-Chair for each committee. The IPC will be available to help coach the current Chair, if needed, and the Chair will bring the Co-Chair up to speed to eventually be the chair. Also, committee positions won't be filled with spouses in both positions, so that if that couple were to take a vacation or be otherwise unavailable, the committee will still have someone to lead it.

2. Audit Committee will regularly review the transactions and financial reports provided by the Treasurer, and report to the Board. This way, we won't have a large backlog to be reviewed. This was the structure recommended by my CPA. He thought the rest of our procedures were good.

3. Second Line-up. You may be aware that a second line-up is proposed to help fill-in the empty schedule at the ECPAC theater. I will be setting up a meeting with the City and the East County Community Development Corp. to see how we might work together to make this happen. In general, we will be shooting for the 2006-2007 season to implement this. The season Planning Committee will therefore need to plan two line-ups for that season, with the expectation that we will be supporting both. The board will make the final decision of going forward with that plan, based on the results of our meeting with the City and the ECDC.

4. Most importantly, the committee assignments are available on the web site, http://www.gccaweb.org Click on BoardOfDirectors. These assignments are a big guess. If you have any better ideas, such as special skills that would help a particular committee, we are interested and can easily juggle these for a better fit.

5. Joe Green: As secretary, please take the information from the web site, plus any other information you may have to create the normal telephone/address lists we send out via physical mail. (Thanks!)

6. Nominating Committee The president has the responsibility of appointing a nominating committee to select new board members and officers. The following members are hereby appointed for this year:

* Chair: Ron Shelby * Immediate Past Chair: Marilyn Kistler * Primary Function: Nominate new board members and Officers

Committee Members (other than Chair and Co-Chair) * Marge Dean * Richard Stowers * Eva Tanonis * Ron Shelby * DaWanna^? Gibson * Anita Reith

The nominating committee operates independently from the President. I will give this committee specific instructions after our second meeting. We need to have the nominations ready for our January Meeting.

7. Meeting Schedule: Ron Shelby is working on this item. The management at the Four Points Sheraton is changing, so we will need to find a new home for our meetings. The exact schedule and location will be provided soon.

NEXT EVENT: Season Planning Committee will review artists at the Nashville review, August 4-6, 2005. Please see http://www.liveonstage.biz for details if you want to go. (I can't go, but I understand this is a great vacation, and can be tax deducted as a contribution to our 501c3 charity.)

-- RaymondLutz - 30 Jun 2005